Our experienced experts create legally compliant safety data sheets for your distribution countries
A wide range of data and information is required to create a safety data sheet (SDS). You can find a checklist here. If you have any questions, our experts will be happy to assist you in obtaining the information.
We can create the SDS based on your data. If any questions or uncertainties arise during this process, we will contact you or your suppliers to clarify any further information required.
SDS within the EU must be provided in the national language – outside the EU, the SDS must be created in accordance with the applicable national regulations. We create your SDS for distribution countries in Europe, North and South America, Asia and Australia.
Changes in legislation, the classification of ingredients or revised formulations may necessitate adjustments to existing SDS. asseso AG maintains a database containing several thousand SDS from customers. This allows updates to be made quickly and efficiently.
Regulation (EC) 1907/2006 (REACH) specifies clear criteria for when a safety data sheet must be created. Whether your product is affected depends on the classification of your substances or the composition of your mixtures.
If your product is defined as a substance, a safety data sheet must be created if the substance meets the criteria for classification as hazardous according to the CLP Regulation or if the substance is classified as PBT, vPvB or SVHC.
An SDS must always be created for a mixture if the mixture meets the criteria for classification as hazardous according to the CLP Regulation, if it contains a substance for which there are Community workplace exposure limits, if it contains at least 1% by weight of a substance that is hazardous to health or the environment, or if it contains 0.1% by weight of a substance with particularly hazardous properties.
We carry out the Poison Centre Notification (PCN) for you and ensure that the UFI code contains the correct information for your product.
To create a legally compliant safety data sheet, we require the following information:
If you do not have all of the above information or if you already have a safety data sheet for the product from a supplier, please contact us. We will check whether the available data is sufficient and help you obtain any missing information.
For electronic transmission, it is not sufficient to make the safety data sheets available on a website, publish a general link to a website or search form, provide a general link on the delivery note or attach a QR code to the label. For electronic delivery, the safety data sheet itself must be sent by email (as an attachment, e.g. as a PDF file) or a specific direct link to the safety data sheet for the product must be provided. It is also possible to send a data carrier or upload the data to the customer's system.
There are three different scenarios for communication: 1. the mandatory provision of a safety data sheet, 2. the provision of a safety data sheet at the request of the customer, and 3. the exception for products that are offered or sold to the general public and that are provided with sufficient information for the user.
Mandatory provision
In the following cases, the supplier is obliged to provide the customer with a safety data sheet without being asked:
Provision upon request
If the product is not classified as hazardous within the meaning of the CLP Regulation but still meets one of the following criteria, a safety data sheet must be provided at the customer's request:
Exception for products offered to the general public
Unless required by a downstream user or distributor, the safety data sheet does not need to be provided if hazardous mixtures offered or sold to the general public are accompanied by sufficient information to enable the user to take the necessary measures for the protection of human health, safety and the environment.
The SDS must be provided in the official language(s) of the EU Member State in which the product is placed on the market. The text does not only need to be translated, but national requirements such as nationally applicable occupational exposure limits and the correct emergency telephone number must also be taken into account.
The safety data sheet must be prepared by a competent person who takes into account the specific requirements and expertise of the user group. Suppliers of substances and mixtures must ensure that this competent person has received appropriate training and refresher courses. Anyone who has not undergone training to acquire expertise in safety data sheets and cannot provide proof of expertise is not permitted to prepare safety data sheets.
Section 1.4 requires information on emergency information services. If there is a public advisory centre in the Member State where the substance or mixture is placed on the market, its telephone number must be provided. If the service is only available for a limited period of time, information on its availability must be provided.
When compiling the information, we take into account the emergency numbers required in the respective countries. For sales in Germany, you may provide an internal company number – provided that you can guarantee emergency advice via this number. Thanks to our cooperation with the Poison Information Centre in Mainz, we can offer a cost-effective solution for providing the emergency number in the safety data sheet for your safety data sheets compiled by asseso AG.
The obligation to provide a safety data sheet within the EU arises from Article 31 REACH in conjunction with Annex II REACH.
The obligation to update safety data sheets (SDS) is regulated in Article 31(9) of the REACH Regulation. An SDS must be updated immediately as soon as new relevant information becomes available.
Safety data sheets do not have to be updated at regular intervals. The REACH Regulation specifies criteria for when an update must be made:
The new, dated version of the information shall be marked ‘Revised on ... (date)’ and made available free of charge in paper or electronic form to all previous customers to whom the suppliers have supplied the product in the previous twelve months. For updates after registration, the registration number must be provided.
